Document Management System

The Problem

  • Organizations produce piles of documents, images and other information manually/ electronically. The location of this information is a time consuming task
  • Users tend to file papers in multiple cabinets and to save documents in folders on their own computers.
  • Nobody knows what information is across the company and what information is needed
  • Locating document is time consuming and sometime an impossible task

 

What is DMS

Document management, often referred to as Document Management Systems (DMS), is the use of a computer system and software to store, manage and track
electronic documents and electronic images of paper based information captured through the use of a document scanner

Document management systems provide a means to incorporate standard physical document filing practices electronically. These include: Storage location Security and access control Version control Audit trails Check-in/check-out and document lock down

 

Benefits of DMS

  • DMS is a highly valuable repository of corporate information assets to facilitate knowledge creation and improve business decision making.
  • Improved productivity through shared practices
  • Greater cost reduction from duplication of documents
  • Better customer and vendor relations
  • Shortened document search time and thus improve productivity and decision-making
  • DMS frees your staff from the drudgery of bulk paper filing and intuitive additional tools help streamline work processes even further.
  • Powerful filing flexibility – the same document can be filed under several references such as Name, Document Number and Date – not possible with paper documents or computer files unless copies are made.

Please download the documents below for more details.